: RFC 2822 and MIME to Email Object Conversion Algorithm §2.1.3.2.20 Auto Response Suppress ( archive link) appears to be the current definitive documentation for this header (even though RFC 2822 has was obsoleted by RFC 5322 in 2008). It appears Microsoft's documentation links don't last. There are lots of dead links in other answers. (Though theoretically auto-responses would use it in order to prevent an infinite exchange of auto-responses.) This is the wrong direction keying on this header does not help detect an auto-response message.
#Out of office message outlook how to
If you have an urgent question, (colleague’s name) will be able to help you at (colleague’s email and telephone number).The question asks about detecting autoreply/out-of-office emails and a lot of the answers here refer to the X-Auto-Response header, which instructs Microsoft Exchange on how to deal with an incoming message with auto-responses. I will be out of the office from XX.XX.XX to XX.XX.XX. Kind regards (Your name) Out-of-office notification for internal contacts: Otherwise I will respond to your email as soon as possible upon my return. If you need immediate assistance during my absence, please contact (contact’s name) at (contact’s email address). If your company does not have a standard out-of-office message, you could use the following as a template: Out-of-office notification for external contacts: The out-of-office message should inform your contacts about the exact duration of your absence and at the same time provide them with alternative contact details that can be reached in emergencies. If you have not set an end date, then you will need to repeat the process and turn off the automated reply as soon as you are able to answer your emails in person. If you have set an end date, then the reply will only be sent automatically until the specified date. You have now set up your out-of-office automated reply. This is done by entering one message in the box under the tab “Inside my Organization” for colleagues and another under the tab “Outside my Organisation” for everyone else. In the next step, you can choose whether you want to create separate replies for internal and external contacts. Otherwise, they will continue to be sent until cancelled.Ħ. Activate the option “Only send during this time range” if this is the case. You can now set start and end times for when your automated reply will begin and end. In the Automatic Replies box that appears, click the circle to the left of the “Send automatic replies” option.ĥ. Click on the box “Automatic Replies (Out of Office).Ĥ. Out-of-office automated reply: How to set one upįollow the following steps to set up an out-of-office automated reply:ģ. Depending on your company’s internal set-up, you can use it once for each sender or set it up to reply to every attempt to contact you. All you need to do is write an email that your email server sends automatically to anyone writing to you during your absence. It is little more than a common courtesy that avoids frustration at the other end when a message goes unanswered.
There is no real mystery to setting up an automated reply email. Out-of-office notification: Here is how it works
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